Job Description:
Executive Personal Assistant
King Edward VII's Hospital, 5-10 Beaumont Street, Marylebone, London W1G 6AA
Permanent (37.5hrs) Hybrid (3+ days on site)
Circa. £44,000pa + Fantastic Benefits
How you'll help us make health happen.
As an Executive Personal Assistant, you'll play a pivotal role in enabling our senior leaders to deliver outstanding care and high-quality services across Diagnostics & Secondary Care in London.
You'll be the calm, organised hub at the centre of a fast-paced, multi‑site environment-anticipating needs, strengthening communication, and ensuring our leaders are always fully prepared to make informed decisions.
By championing digital tools (AI etc ), you'll help modernise and streamline how we work, reducing complexity and increasing efficiency across teams. Your visible presence, warm professionalism, and ability to connect people and information will help create a smooth, joined-up experience for colleagues, visitors and partners.
Key Responsibilities
Proactively manage complex diaries, meetings and travel, ensuring executives are fully prepared with pre‑reads, agendas, minutes and action tracking.
Maintain structured systems to prioritise workload, avoid clashes and keep leaders aligned and informed.
Prepare, format and quality‑check documents, presentations and briefs using Microsoft 365 and AI tools.
Build strong, trusted relationships across teams and external partners, representing leaders with professionalism and discretion.
Champion digital adoption, introducing smarter workflows through Copilot, Teams, SharePoint.
Streamline processes, maintain high‑quality digital record‑keeping and reduce duplication across teams.
Provide a consistent on‑site presence across hospital locations, supporting events (setting up AV), leadership sessions and VIP hosting.
Collaborate closely with the PA community to share best practice, provide seamless cover and contribute to continuous improvement.
Support governance meetings, Sales & Marketing committees, operational exec meetings and external business events including consultant engagement.
Key Skills / Qualifications:
Essential
Proven PA/EA experience supporting senior leaders in a fast-paced, multi-site environment.
Expertise in proactive diary and meeting management.
Highly organised, self‑sufficient and able to work with minimal supervision.
Strong digital capability across Microsoft 365 packages.
Comfortable using AI tools and automation platforms.
Excellent communication, relationship‑building and influencing skills.
Exceptional attention to detail and ability to manage multiple priorities.
Professional, discreet, resilient and calm under pressure.
Experience with event management, communications or project coordination.
Ability to balance hybrid working with regular on‑site presence.
Desirable
Experience in healthcare or a regulated sector.
Benefits
At King Edward VII's Hospital, we want to reward our staff for the amazing job that they do.
As part of the team, you will have access to a range of benefits for your work and home life.
We offer a variety of benefits that take into consideration how you commute to work, your health and well-being and recognising your service and any staff referrals you make to the Hospital.
Take a look at the full range of benefits on offer when working here:
Annual leave entitlement of 25 days + bank holidays increasing with length of service
In-house training for all staff
Company pension scheme
Interest free travel loan
Private healthcare (Eligible after 12m)
Bicycle Loan Scheme
Retailer discounts
Employee Assistance Programme
Part of a Globally Trusted Healthcare Group
When you join King Edward VII, you also become part of Bupa - a global healthcare leader with the scale, stability and expertise of a major international brand. Being backed by Bupa means access to an extensive network of clinical and operational specialists, shared best practice from across the organisation, and the support of well‑established systems that help you grow, develop and deliver exceptional care. Our size gives us strength, while our purpose keeps us personal.
We champion diversity and want our people to reflect the communities we serve. Everyone is encouraged to ”Be you at Bupa”, and we actively welcome colleagues from all backgrounds and experiences. Bupa takes pride in being a Level 2 Disability Confident Employer and will aim to offer an interview/assessment to disabled applicants who best meet the minimum criteria for the role. We're committed to ensuring you're treated fairly during the recruitment process and offer reasonable adjustments to anyone who may benefit from accommodations to the recruitment process.
If you require information regarding this role in an alternative format, please email: careers@bupa.com
Time Type:
Full timeJob Area:
Locations:
King Edwards VII HospitalAt Cromwell Hospital, we have a great team of determined and loyal health care professionals. We’re continually investing in the world’s most advanced diagnostic and treatment technologies. That's why patients choose to come to us from across the UK, and more than 100 other countries around the world.
Bupa’s purpose is helping people live longer, healthier, happier lives and making a better world. We do this by providing a broad range of healthcare services, support and advice to people throughout their lives. People are at the heart of everything we do. Together, we make health happen.
Every company needs an ethos, and we're no different. Through good days and challenging times, we always work with our values in mind. These are: Brave - Make new possibilities happen. Caring - Act with empathy and respect. Responsible - Own your decisions and actions.
We don't have shareholders at Bupa, which means we're free to invest our profits where they matter: our patients, our facilities, our research, and you.
As a healthcare provider, we have a duty to do the right thing. By our customers, our people and our partners. The Bupa Code holds us to this duty. It's our promise to protect, care for, and build trust with everyone who relies on us.
Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve.
You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.Free
to be you.
Back in September 2018, we made a pledge. That we'd do whatever we could to make Bupa a diverse, kind and inclusive place to work.
Everyone deserves a positive working environment. Everyone deserves to have their voice heard. Everyone deserves freedom from bullying, harassment and discrimination.
