Job Description:

Personal Assistant

Fixed Term Contract (12 Months)

London/Staines/Manchester (flexible on location)

From £35,000 + Fantastic Benefits

Full time (37.5 Hours)

We consider all types of flexibility, including locations, hours and working patterns.

Working in our UK support functions you'll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you'll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

The role

The role holder is accountable for working closely with Director(s) and Senior Manager(s) to provide administrative support to make the best use of their time by dealing with secretarial and administrative tasks. You will provide support for BSP Distribution Director, Director of SME & Ops, and 3 of their Direct reports.

You'll help us make health happen by

Providing a comprehensive and highly confidential PA service for the Director(s)/Senior Manager(s) to a professional and high standard of service. This includes effective diary management and ensuring optimum use of time.

• Providing a focal point for direct reports and stakeholder and internal and external communications, including the cascading of information.
• To support the goals/projects of the area including the management and coordination of progress reporting against plans and projects
• Support the Director / Manager by Assistance in drafting / creating and editing presentations, preparation board papers, documents, briefing notes and correspondence
• Recording / tracking of actions from key meetings
• Monitoring emails and responding within agreed authority levels
• Arranging meetings and conferences both internally and externally
• Booking travel and support on personal expenses
• Monitor team budgets (inc. accruals and completing invoice authorisation forms) as appropriate
• Managing incoming phone calls by filtering and re-directing them as appropriate
• Liaising with other departments as required eg. including IT, catering and facilities
• Raise purchase orders and process invoices for payment, liaise with finance in urgent cases.
• Establish and maintain strong working relationships with other PA's across Bupa

Key Skills / Qualifications needed for this role

• Previous experience of providing PA support to Directors, / Senior Managers across different locations
• Experience of operating in highly confidential and sensitive environments in line with data protection obligations
• Experience of project reporting and providing support to projects / activities
• Self-motivated, proactive and able to work on own initiative with minimum supervision
• Excellent organisational skills and juggling multiple priorities
• Excellent written and verbal communication skills
• Excellent telephone skills to deal with all levels of staff and customers.
• Numerate with experience of working with budgets
• Experience of managing multiple tasks and priorities
• Software literacy - Microsoft outlook, Excel, Word, PowerPoint
• Strong attention to detail

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday per year, pro rata to your contract.

• Access to a range of services to support your physical and mental wellbeing

• Fixed term benefits allowance

• Access to our confidential employee assistance

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to "Be you at Bupa", we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

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