Administration Health Services Executive PA

Job Description:

Executive PA

Hybrid - Angel Court, London, EC2R 7HJ

Permanent

Salary - competitive + excellent benefits

35 hours per week

We make health happen.

Working in our support functions you'll play a key part in helping our customer facing colleagues deliver exceptional standards patient care. No matter your role, you'll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

Role Overview

Providing a comprehensive and highly confidential PA service for your Director(s) and to ensure a professional and high standard of service is maintained throughout.

You'll help us make health happen by:

• Ensuring emails requiring responses are dealt with promptly, filtering out any unnecessary correspondence and dealing with any that do not require the Director's attention.
• Receiving, interpreting and investigating internal/external mail and responding/preparing responses on behalf of the Director as necessary.
• During their absence, review all incoming emails and deal with as appropriate.
• Managing the Director and direct reports (as required) and prioritising workloads according to business needs in conjunction with diary commitments.
• Preparing the Director and direct reports (as required) for meetings/presentations as necessary.
• Attending team meetings with Director(s), take actions, issue minutes and follow up actions with responsible person within agreed timescales.
• Diary management and arrangement of meetings, events and conferences both internally and externally.
• Creating and organising letters, emails, agendas and reports.
• Maintaining software literacy e.g. Microsoft Outlook, Excel, Word, PowerPoint, etc.
• Maintaining effective and efficient paper and electronic filing systems.
• Operating an efficient message taking service for your Director.
• Organising and recording travel arrangements.
• Liaising and building strong relationships with other PAs and departments to ensure the smooth running of the office, including IS, catering and facilities.
• Other ad hoc tasks e.g. purchasing, expenses etc

Key Skills / Qualifications needed for this role:

• Strong PA experience.
• High degree of energy, drive and enthusiasm with a proactive and positive approach.
• Excellent communication skills, both written and verbal with a first-rate attention to detail.
• Extremely well organised, able to multi-task, prioritise effectively and deliver results under pressure.
• The ability to act with discretion and handle confidential information.
• A true team player, willing to support colleagues to ensure demands are met.
• Self-motivated and work on own initiative with minimum supervision.
• Strong ability to build networks.
• Ability to type professional letters, memos, agendas reports and collate Board papers.
• Strong communication skills to deal with all levels of staff and customers.
• Commercially aware.
• Intermediate / Advanced MS Office skills.
• Flexibility in working hours when required.
• Educated to degree level (preferrable).
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, etc.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Annual Health Services Bonus Scheme
• Support with travel costs via a season ticket loan or cycle2work
• Various other benefits and online discounts

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to ”Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

At Bupa we strive to ensure all our of customers, patients and staff are safe. All employees have a duty to ensure that safeguarding children, young people and adults at risk is prioritised and acted on appropriately

Time Type:

Job Area:

Locations: