Administration Personal Assistant

Job Description:

Personal Assistant (PA) to Executive Management

Cairo, Egypt

Full time

Permanent

We make Heath Happen:

In this role you will provide a range of administrative and office management support for the Bupa Global office based in Cairo.

The role will include providing executive support to the Managing Director/Finance Director, as well as provide full administration and secretarial support, and communication with internal stakeholders, for the efficient running of the function as a whole.

How you'll help us make health happen:

• Act as a trusted gatekeeper for the CEO, COO and FD, exercising sound judgement in prioritising requests, managing competing demands and protecting executive time.
• Provide administrative support for Executive Committee and Board meetings as required, including coordination, documentation and follow‑up of actions.
• Maintain the highest levels of confidentiality and discretion when handling sensitive commercial, financial, regulatory and people‑related information.
• Proactively manage changes, urgent issues and last‑minute requirements with professionalism and composure.
• Act as minute taker in meetings, making notes of actions and then following up these actions in the agreed timescales
• By organising documentation for meetings/teleconferences including agendas, minute preparation & distribution.
• You will be managing Travel arrangements/expenses
• By maintaining a professional and effective communication network across the business and with peers within Bupa, becoming involved in the life of the business.
• Complying with and taking into account any requirements from the Egyptian regulators and/or any applicable local regulatory requirements.
• Being responsible for the ordering, checking, and gaining approval for invoices, expense reimbursement and monitoring of budgets.
• Organising company events or conferences, ordering stationery and supplies
• By effectively managing the Directors' diary ensuring the most effective use of their time
• Dealing with all incoming mail making sure it is triaged and dealt with swiftly, adhering to deadlines and responded to accordingly.

Key Skills / Qualifications needed for this role:

• Proven experience in a similar Executive support role
• Excellent attention to detail with the ability to operate in an unstructured and fluid environment.
• Strong discretion, resilience and emotional intelligence when working with senior executives.
• Confidence working with ambiguity and limited information.
• A good team player with a willingness to support all team members
• Proactive, resourceful with the ability to work in a pressurised environment and meet deadlines
• Excellent written and verbal communication and interpersonal skills, with the ability to deal effectively with staff at all levels in English and Arabic
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Experience in office co-ordination and providing PA support at Executive Director/Director level or similar high level committee
• Excellent secretarial and administration skills with fast and accurate audio typing skills (minimum 70-75wpm)
• Advanced proficiency in MS Office, especially Outlook, Word, Excel, and PowerPoint.
• Knowledge of Payment Order systems, such as PeopleSoft
• Background in the global health insurance market, or relevant transferable skills and knowledge from other financial services industries such as Life Insurance, Retail, Commercial or Investment Banking and Wealth Management (if possible)

Why Bupa?

Bupa Global is the international health insurance division of Bupa. We provide customers who want premium international coverage with products and services to access the healthcare they need anytime, around the world, whether at home or when studying, living, travelling or working abroad.

Bupa Global has offices around the world including London and Brighton (UK), Dublin (Europe), Miami (USA), Dubai (UAE, in partnership with Sukoon), Egypt and Hong Kong (China) as well as regional offices in mainland Singapore, the Dominican Republic, Bolivia, Panama, Guatemala and Ecuador.

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