IT Asset & PPM Coordinator - Hard FM

Job Description:

Asset & PPM Coordinator

Hybrid working with 2 days per week from home

Bupa Place, 102 the Quays, Salford Quays, Manchester M50 3SP

Permanent

Salary £24,900 - £25,800 per annum

Fantastic benefits including healthcare and generous pension scheme

Full time 37.5 hours per week

We make health happen

Working in our UK support functions you'll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you'll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

As our Asset & Planned Preventative Maintenance (PPM) Coordinator you'll be responsible for ensuring the accuracy, integrity, and completeness of all asset data within the CAFM (Computer-Aided Facilities Management) system. This role will also ensure that Planned Preventive Maintenance (PPM) schedules are correctly aligned with asset information, statutory compliance requirements, and manufacturer recommendations.

How you'll help us make health happen

• Ensure 100% compliance is maintained throughout the month in accordance with C365

• Support Bupa and our Property Teams with contractor/contract mobilisation

• Plan and book in compliance/PPM tasks in line with C365

• Hold weekly internal compliance call to highlight any month risks

• Assist Bupa in ensuring C365 is accurate and up to date

• Assist Bupa in ensuring that the Helpdesk function is fully supported

• Review and mange actions extracted from compliance tasks, obtain quotations for these remedial actions and add to our quotation portal

• Reviewing vendors service data and assessing if works completed reflect the amount and works completed as per description on supplier's invoice, and also match the supplied quotation

• Where vendors have not rendered the full service, admin to calculate the total accrued credit amount and update the Property Compliance Scheduling Manager

• Constantly reviewing supply chains to supply information to team on which supply partners to use based on suitability and feedback from internal colleagues

• Ensure that the compliance tracker is constantly updated on the Teams page to reflect the current compliance status of the respective site

• Chase up engineers and suppliers for service data and upload to C365 dail

• Ensure that the specific requirements are met for file naming formats for uploaded files

• Ensure that reasons for missed services are noted on the compliance tracker and where the reason falls under Bupa's remit, to escalate to Lead
  Engineer or Property Manager Hard Services

• Compliance tracker to be updated weekly displaying most recent uploaded compliance records and service dates

Key Skills / Qualifications needed for this role:

• IOSH Working Safely

• You will be experienced in PPM delivery in a similar sized / complex organisation and have experience of service standards and how to delivery first class customer satisfaction

• You will need to have strong interpersonal and communication skills combined with good IT knowledge (including Job Logic)

• Experience of supporting the development and implementation of Hard FM specialist services that that reflects the needs of stakeholders

• Understanding and knowledge of performance measurement techniques within the current Hard FM specialist services markets

• Experience of Hard FM services for the effective maintenance of built and installed assets

• Good working knowledge of standards and Compliance legislation as applicable to the Facilities Management market

• Solid IT knowledge and understanding of Microsoft Office

• Able to work well under pressure

• Able to delegate where necessary

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to ”Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa takes pride in being a Level 2 Disability Confident Employer and will aim to offer an interview/assessment to disabled applicants who best meet the minimum criteria for the role. We're committed to ensuring you're treated fairly during the recruitment process and offer reasonable adjustments to anyone who may benefit from accommodations to the recruitment process.

If you require information regarding this role in an alternative format, please email: careers@bupa.com

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